ALUMNI PROGRAM COORDINATOR 35311

B

CLASS CONCEPT/FUNCTION

This is the first class in the Alumni Program series for positions that

plan, promote, and coordinate programs and projects to enhance alumni

relations and financial support to an institution of higher education.

Positions in this class implement projects, activities and events or a segment

of an agency alumni program that will promote alumni relations and

participation. This class is distinguished from the Alumni Program Coordinator

Senior by the latter's responsibility for developing major programs and alumni

chapters to cultivate relationships and financial support.

DISTINGUISHING FEATURES OF THE WORK

Complexity of Work: Performs work of moderate difficulty which

involves organizing and implementing alumni projects and activities.

Recruits student members; provides information to prospective

students; and cultivates good relations between the association and its

members, the student body, university and local community. Coordinates

projects and activities such as alumni services, and various revenue

generating projects; and writes news releases or articles on alumni activities

for publications. Organizes and supervises student volunteer services at

alumni events; and schedules, organizes and executes special student/alumni

interaction events. Performs administrative functions in support of overall

program management such as maintaining alumni data base systems; coordinating

programming needs; designing management and special reports; and preparing

proposals for grants.

Supervision Given: Supervision is typically not a factor; however, may

direct the activities of students and volunteers.

Supervision Received: Positions in this class work under the direction

of a faculty professional or administrative position which establishes the

overall direction of the alumni office, reviews expenditures, program changes

and publication materials.

Scope: Positions in this class affect the implementation of projects and

activities in support of the overall agency alumni relations program.

Impact of Action: Positions in this class perform a broad range of

activities which can positively enhance the alumni support base of the

agency. Ineffective decisions could impact program activities, the level

of volunteer and/or financial support to the agency, and ultimately the

agency's image.

Personal Contacts: Frequent internal and external contact with alumni,

students, and state and local officials, agency staff and agency

administrators and management to encourage attendance and support of

activities. Occasional external contact with vendors to arrange for

services for special events.

KNOWLEDGES, SKILLS AND ABILITIES

Knowledges: Working knowledge of principles and practices of public

relations; and some knowledge of data base systems.

Skills: None identified for this class.

Abilities: Demonstrated ability to effectively communicate orally and

in writing; organize, recruit and direct the activities of students and

volunteers; plan and implement special events; supervise office operations and

automated systems.

QUALIFICATIONS GUIDE*

Licenses or Certification: None.

Education or Training: Graduation from an accredited college or

university with course work in public relations, communications or a

related field.

Level and Type of Experience: Some experience in volunteer management,

public relations or related area.

An equivalent combination of training and experience indicating

possession of the preceding knowledges and abilities may substitute for

this education and experience.

CLASS HISTORY

This class was created as a result of the Information series study

which was part of the Classification Review/Specification Update

Program. This class was established in May 1992.This is a single class series responsible for providing scientific glass apparatus fabrication and repair services to a science or research function within a university. Positions in this class fabricate specialized glassware based on consultation with faculty and students, which includes the design of the equipment needed to make the items requested.

Complexity of Work: Performs work of considerable difficulty. Positions in this class perform routine and complex fabrication of scientific glassware used in research and teaching laboratories. Repairs and maintains existing inventory of glassware. In consultation with faculty, research associates and graduate students positions design the glassware and the equipment needed for fabrication. Positions are responsible for the receipt, storage and issuance of glass supplies and glassblowing equipment and materials. Maintains records of supplies and prepares payment vouchers. Additional duties include instructing faculty and students in glassblowing techniques.

Supervision Given: Supervision is typically not a factor.

Supervision Received: Receives supervision from a member of the faculty.

Scope: Positions design and fabricate glassware needed for diverse scientific research within a major university.

Impact of Action: Work affects the effectiveness of research activities, the validity of test results and a portion of the department's budget.

Personal Contacts: Frequent internal contacts with faculty, students and lab technicians to discuss glassware and give advice concerning design, repair, construction and testing.

Knowledges: Considerable knowledge of glassblowing techniques, materials, equipment and supplies; of university purchasing procedures; of the university's research lab needs.

Skills: Skilled in the operation of glassblowing equipment and tools.

Abilities: Demonstrated ability to follow complex drawings and oral instructions; mechanical ability.

QUALIFICATIONS GUIDE*

Licenses or Certification: None.

Education or Training: Graduation from high school with additional training in glassblowing techniques.

Level and Type of Training: Considerable glassblowing experience.

An equivalent combination of training and experience indicating possession of the preceding knowledges and abilities may substitute for this education and experience.

This class was revised as a result of the Classification Review/Specification Update program effective