SPECIAL EVENTS COORDINATOR 35281

05/01/92 B

This is the first class in a series of classes for professional positions which plan and implement special events to promote agency support. Positions in this class plan and implement projects and activities in support of major ceremonial and social events. This class is distinguished from the Special Events Coordinator Senior class by the latter's development, management, and implementation of major special events for an agency.

Complexity of Work: Performs work of moderate difficulty designing, planning, producing projects and activities in support of major special events such as Charter Day, Founders Day, Commencement, and special fund raising and public relations events/dinners/luncheons. Duties include assisting the agency head and/or other agency representatives with formulating plans and executing special events; coordinating logistical support, menus, media coverage, invitations, and speakers; and maintaining guest and prospective guest information. Provides guidance on protocol procedures and implementing social matters for the agency head. Verifies and arranges for payment of special event expenses. May supervise wage, students, volunteers, and support staff involved in projects and activities.

Supervision Given: Supervision is typically not a factor, but may supervise wage, students, volunteers, and support staff assigned to projects and activities.

Supervision Received: Positions receive direction from a faculty member or agency manager who approves fund allocations and overall plans for the event.

Scope: Positions in this class plan and implement a variety of projects and activities that directly affect the image of the agency.

Impact of Action: Effective decisions produce a positive image of the agency and support the agency both financially and through goodwill. Ineffective decisions could cause embarrassment to the agency when special events are not properly coordinated; which in turn could have a negative effect on potential agency supporters.

Personal Contacts: Frequent internal and external contact with administrators, Board of Visitor members, professional societies, donors, and vendors in order to make arrangements for special events.

Knowledge: Working knowledge of public relations principles; agency organizational structure, programs, policies and procedures; and of etiquette, protocol, and conventional social amenities.

Skills: None identified for this class.

Abilities: Demonstrated ability to effectively communicate orally and in writing; and plan and organize projects.

QUALIFICATIONS GUIDE*

Licenses or Certification: None identified for this class.

Education or Training: Graduation from an accredited college or university with course work in public relations or a related field.

Level and Type of Experience: Some experience in coordinating events; working with matters of protocol or related activities.

An equivalent combination of training and experience indicating possession of the preceding knowledge and abilities may substitute for this education and experience.

This class was created as a result of the Information series study which was part of the Classification Review/Specification Update Program. This class was established in May 1992.