Archivist B 32052

May supervise lower level archivists, library assistants, or clerical support personnel. Reports to a higher level archivist, librarian, or faculty member.

Positions allocated to this class supervise functions such as the local and state records, reading room, and correspondence units of the State Library, or archival units such as the Tomkins-McCaw and James Branch Cabell libraries at Virginia Commonwealth University.

Visits state and local agencies to promote the use of effective records and file management procedures. Supervises staff assigned to arrange and describe records generated by state and local government units, and by state agencies. Evaluates records, identifies those to be retained or discarded, and prepares finding aids. Maintains files documenting the transfer and disposition of local and state records. Assists in preparing retention and disposition schedules. Consults with local and state officials relative to the transferring and microfilming of records. Consults with other library staff concerning the use of restricted records.

Supervises the daily operation of the reading rooms and the work of staff assigned to reference duties. Explains and enforces regulations governing the use of collections. Serves as chief reference archivist on duty providing reference services to patrons. Prepares responses to mail and telephone inquiries, performing research, as necessary.

Supervises staff assigned to the correspondence unit. Assigns letters to reference or other archivists, as appropriate. Supervises preparation of photocopy orders, and coordinates related billing and record keeping.

Performs special duties such as serving as head of the colonial projects, or handling special research project where advanced, complex researching is required.